HOUSTON COUNTY DEMOCRATIC COMMITTEE
By-laws of the Democratic Committee of Houston County
Adopted: May 15, 2003
Amended: November 19, 2008
We, the members of the Democratic Party of Houston County are committed to the establishment of a Committee open to all Democrats of Houston County, Georgia. We are committed to the wisdom and efficiency of the will of the majority; to a belief in the merits of a two Party system of government, which allows for diversity of groups and individuals and to the belief that our Party will be strengthened by these differences. We believe in the value of the individual and believe that government, while protecting life, liberity and property of individuals, must also be responsive to their collective needs and wills. To this end, we encourage full, timely and equal opportunity for all segments of the population to participate in Committee.
We pledge ourselves to an honest participation of all citizens within the framework of the United States Constitution and the laws of the United States and the State of Georgia.
for the Committee,
Jim Pearsall, Chair
Houston County Democratic Committee
Section A – Name
The name of this organization shall be the Houston County Democratic Committee, hereinafter referred to as the “HCDC”.
Section B – Location
This organization shall serve as the Democratic Committee for Houston County, Georgia as outlined in The Charter, By-laws and Rules of the Democratic Party of Georgia.
Section C – Territorial Area
The HCDC shall function in the territorial area of Houston County, Georgia.
Section A – Membership
Membership is open to any person residing within the territorial limits of Houston County, who profess to be a Democrat and who demonstrates allegiance to the principles, traditions and beliefs of the Democratic Party.
Section B – Dues
Annual dues will be twelve dollars ($12.00) to run January through December of the current year. Dues will not be prorated or refunded. Payment of dues, while not mandatory for membership, is strongly encouraged.
Section A – Governance
The governing authority of the HCDC shall be the Executive Committee. Such Executive Committee shall conduct all business of the HCDC at any duly called meeting of the Executive Committee and/or the HCDC. To this end, we encourage HCDC members to participate in discussion during general meetings.
Section B – Executive Committee Members
Executive Committee members shall be elected as follows:
- The Executive Committee shall consist of a minimum of thirteen (13) members.
- The Executive Committee shall have the authority to appoint five (5) at-large members.
Section C – Election of Executive Committee Members
- The party shall elect members to the Executive Committee at the November meeting of the HCDC.
- Party members shall be allowed to nominate candidates to the Executive Committee from the floor at the November meeting.
- At the November meeting of the HCDC, Committee members shall elect, either by a show of hands or a secret ballot, the members of the Executive Committee.
- Executive Committee members shall serve
four (4) yeartwo (2) year terms.
- In the year 2002 and thereafter committee membrs shall be elected and/or appointed by Houston County political districts, as such districts exist following the reapportionment pursuant to the 2000 census or any such future reapportionment. Such districts are: the city of Warner Robins, the city of Perry, the city of Centerville and those areas of the county lying outside the limits of the aforementioned cities. HCDC districts shall be designated as follows:
- District 1 – Houston County (less cities) – 4 members – 2 members elected on even numbered years and 2 members elected on opposite numbered years.
- District 2 – City of Warner Robins – 6 members – 3 members elected on even numbered years and 3 members elected on opposite numbered years.
- District 3 – City of Perry – 2 members – 1 member elected on even numbered years and 1 member elected on opposite numbered years.
- District 4 – City of Centerville – 2 members – 1 member elected on even numbered years and 1 member elected on opposite numbered years.
Section D – Duties of Executive Committee
- To promote development of the Democratic Party organizations and activities.
- To seek and encourage qualified candidates for public office.
- To support Democratic nominees.
- To perform election functions as are required by law.
- To maintain appropriate records.
- To raise funds for appropriate purposes.
- To perform such duties as may be required by the State Committee.
Section E – Election and Responsibilities of the Executive Committee Officers
- Officers shall be elected from and by the members of the Executive Committee at the December meeting. This shall be the first order of business at the meeting. The chair from previous year will preside over this meeting until the new chair is elected, after which time the new Chair shall conduct the meeting.
- The Officers of the Executive Committee shall consist of a Chair, 1st Vice-Chair, 2nd Vice-Chair, Secretary, and Treasurer.
- The Officers shall serve a two year term.
- The Chair shall preside over all meetings of the HCDC; shall perform the usual duties of this office, shall decide all questions or disputes not controlled by laws of the State party; and shall provide for and shall perform other duties as may be required by the Committee or the State Party Charter and By-laws.
- A Vice-Chair who shall act in the absence of the Chair, shall; serve as ex-officio member of all committees, shall see that all persons entering the meetings are members and notify the Chair of any visitors, shall assist the Chair in maintaining order, shall, in the absence of the Chair, be authorized to sign vouchers, checks and other documents, and shall perform other duties as may be required by the Committee, or the State Party Charter and By-laws.
- A 2nd Vice-Chair who shall act in the absence of the Chair and/or the 1st Vice-Chair, shall assist the 1st Vice-Chair in the performance of those duties.
- A Secretary, who shall take minutes at all official meetings of the Party; shall retain all records of the HCDC including minutes and other historical and official documents; shall distribute minutes to the Executive Committee members; shall maintain accurate lists of Executive Committee members including addresses, phone numbers and e-mail addresses; shall assist the Chair with agendas; shall conduct correspondence for, and in the name of the Committee; shall present all communications and bills to the Committee and deliver such bills to, and for the files of the Treasurer; shall draw orders on the Treasurer when passed by the Committee; and shall perform the usual duties required of this office, and perform such other duties as may be required by the Committee, or the State Party Charter and By-laws.
- A Treasurer who shall receive all funds of the Committee, give a receipt thereof, and deposit same in a bank of sound financial standing in the name of the Committee; shall pay all properly drawn orders by check, which check shall be countersigned by the CHair or Vice Chair; shall file any required government reports; shall perform the usual duties of this office; and shall perform such other duties as stated by the Committee, or the State Party Charter and By-laws.
Section F – Appointments
The Chair of the Executive Committee shall make the following appointments:
- a Chair of committees to perform necessary tasks;
- a Chaplain;
- a Parliamentarian who shall by present at all meetings of the Party, and shall be prepared to rule on all questions concerning procedures and points of order; and perform the usual duties required of this office. In the absence of the Parliamentarian, a temporary Parliamentarian shall be appointed;
- a temporary Chair for the purposes of conducting the meeting in the absence of the Chair, the 1st Vice-Chair, and the 2nd Vice-Chair at a duly scheduled meeting.
If any member of the Executive Committee disagrees with an appointment, she/he may ask for a vote to change the appointment, and a majority vote of the Executive Committee shall rule.
Section G – Executive Committee Member and Officer Vacancies
When a vacancy on the Executive Committee occurs, the members of the Executive Committee shall fill that vacancy for the remainder of the term from the HCDC membership. If a vacancy in any position of the officers shall occur, the members of the Executive Committee shall fill that vacancy from the Executive Committee for the remainder of the term.
Section H – Removal of Executive Committee Member and Officer
The duty of each member of the Executive Committee is to take an active role in the operation of the HCDC.
If any Executive Committee member is unable to attend three unexcused meetings and has not assumed active involvement in the HCDC, the officers of the Executive Committee may call for a resignation and appoint a nominating committee to select a replacement candidate who is able to fulfill these obligations. If the Executive Committee member feels that he or she has been asked unfairly to terminate his or her term, she or he may call for a hearing of teh Executive Committee to reconsider the Chair’s decision. The member to be removed shall be notified of termination by certified, return receipt mail.
Section I – Filing Requirements
In meeting filing requirements set forth in the State Charter and By-laws and the State Election Code, the Executive Committee shall report directly to the State Chair and the Election Superintendent the following documents:
- a list of Executive Committee members;
- all charter, by-laws, and regulations of the Party and affiliate organizations;
- a certification by the Chair that the Party is duly constituted and organized, and is following sound financial operating procedure;
- an annual report of all activities or meeting minutes, the location and signatories of all Party bank accounts.
Section A – Meetings
The HCDC shall conduct regular monthly meetings.
Section B – Notice of Meetings
- Notices of regular and special meeting times and places of the Party shall shall be mailed or e-mailed to all members of the Executive Committee and posted in the local newspaper at least five days prior to the date of the meeting. Notices of meetings of the Executive Committee shall be mailed or e-mailed five days prior to the meeting date, or, in case of emergency, members may be telephoned or e-mailed for immediate notification and response.
Section C – Quorum
A quorum to transact business at any duly called meeting shall consist of the Chair or the Chair’s appointee, and four (4) members of the Executive Committee.
Section D – Rules of Order
Robert’s Rules of Order (Newly Revised) shall govern the conduct of meetings of the HCDC, the Executive Committee and all other committees.
Section E – Special Meetings
Special meetings may be called by the Chair or by:
- A written request to the Chair signed by six members of the Executive Committee; or
- A written request to the Chair signed by four (4) members of the HCDC.
Section F – Affiliate Organizations
The Party may recognize and allow affiliation of such county organizations the Executive Committee deems appropriate, as provided for in the State Party Charter and By-laws.
Section G – Prohibitions
No member of the HCDC or the Executive Committee shall receive compensation for, or be reimbursed for, expenses incurred while attending a meeting of the HCDC or an Executive Committee meeting.
Section H – Committees
The Executive Committee shall provide for an Affirmative Action committee and any other committees, as the Executive Committee may deem necessary including but not limited to a Bylaws/Policies & Procedures Committee, Finance Committee, Ways and Means Committee, Membership Committee, Nominating Committee, Political Action Committee, Publicity and Public Relations Committee and a Steering Committee. A full description of the Committees and the responsibilities is contained in Appendix A.
Section A – Policy
- The HCDC shall not endorse or support candidates for public office prior to nomination by Democratic Party. However, it shall be the right of members, as individuals, to participate actively in campaigns in the Democratic Party primaries and in non-partisan elections.
- The Party shall actively support the nominees of the Democratic Party in national, state and local elections.
- The Executive Committee may establish or declare policy that is consistent with the By-laws.
Section A – Adoption of By-laws
- The HCDC may adopt new by-laws or amendments to these by-laws by the vote of the majority of the members present at a regular meeting, provided notice of the intent to adopt to amend the by-laws has been given in writing to members either delivered by mail or email or published in the local paper at least 14 days prior to the meeting.
- All changes in By-laws shall be presented to the HCDC at a duly called regular meeting but shall not be voted upon until the next duly called meeting.
Section B – Adoption of Rules
The Executive Committee shall adopt rules and regulations not in conflict with the provisions of the State Party Charter and By-laws and the State Election Code. Such rules and regulations shall become effective only when copies, certified by the Chair of the HCDC Executive Committee have been filed with the Houston County Elections Superintendent and the State Party Chair.